Article I – Name
Midvalley Elementary School Community Council (SCC)
Article II – Laws
All Utah School Community Councils function under the following laws and statutes:
Utah Code Ann.
- Title 53F-2-404
- Title 53G-7-1301 -1307
- Title 53G-7-1202
- Title 53G-7-1203
- Title 53G-7-1206
- Title 53G-10-S407
Utah Administrative Code
- R277-477
- R277-491
- R277-114
Canyons School District Policy
- Policy 700.01
Article III – Standing Rules
- Number of Members: The number of School Community Council members will be limited to 15 total members (established Nov 2011). This number will adhere to laws.
- Each school community council for a school other than a high school shall have four parent or guardian and two school employee members, including the principal.
- A school community council may determine the size of the school community council by majority vote of a quorum of the school community council provided that: the membership includes two or more parent or guardian member than the number of school employee members; and there are at least two school employee members on the school community council.
- Elections: All SCC elections will be held annually, following the procedures and timelines established by the Canyons School District.
- Parent/Guardian Members: Elections for parent/guardian members will be conducted during the early fall of each school year. The school will publicize the election schedule and open nominations. Parents will have the opportunity to vote for the candidates, and the individuals with the highest number of votes will be elected to the council.
- School Employee Members: The election for school employee members will be conducted by the school’s principal. The principal will hold a vote among all school employees to elect the employee members should there be more than one employee interested in the position.
- Members, parent, and employee, have an expectation of attendance.
- If for some reason a member cannot attend, they need to notify the chairman ahead of time to be excused.
- Any council member who misses three scheduled meetings without notifying the chair in advance, will be given a warning or removed from the council, as deemed appropriate.
- A quorum, as defined by law, must be present to vote, and, once the vote has been cast, the majority rules.
- The Midvalley School Community Council will meet often enough to follow minimum state requirements and complete duties as assigned by law, rule or policy. The majority of the council has to agree to cancel a meeting.
- As a School Community Councils are subject to Open Meeting Law; electronic meetings must happen in accordance with the law and be publicly noticed as with any public meeting by this body.
- Subcommittees may be established or ceased by majority vote of the council.
- Each subcommittee has to be chaired by at least one elected school community council member, which will report monthly on the committee’s progress.
- Other SCC members may serve on a committee.
- Additional Community members, both employee and parent, that are not elected SCC members may serve on any subcommittee.
- All meetings will be conducted using Robert’s Rules of Order.
- Positions to be considered by membership include:
- Chair
- May be an elected parent or guardian member of the council.
- Membership needs to approve by a majority vote.
- The chair will conduct SCC meetings and create meeting agendas,
- Vice Chair
- May be an elected parent or guardian member or school employee member of the council, excluding the principal.
- Membership needs to approve by majority vote.
- Secretary
- May be an elected member of the board
- If appointed, membership needs to approve by majority vote
- PTA Liaison
- May be an elected parent or guardian of the committee, or
- An ex-offcio non-voting member of the PTA’s choosing.
- Chair
- A council member’s position may be deemed vacant under the following circumstances:
- Relocation: The member’s child is no longer enrolled at Midvalley Elementary, or the school employee is no longer employed at the school.
- Excessive Absences: The member misses three (3) consecutive, regularly scheduled meetings without notifying the chair in advance.
- The process for removal is as follows: A vote will be taken by the rest of the council to remove the member based on the above-mentioned scenarios. The decision to remove a member for excessive absences will be at the discretion of the council, taking into consideration any extenuating circumstances.
- Vacancies: If a parent/guardian member resigns or is removed from the council, the remaining parent/guardian members may elect a replacement to fill the vacant seat. The new member will serve the remainder of the resigned member’s term. If a school employee member resigns or is removed, the principal will appoint a replacement to serve out the term.
- The council will operate with staggered, two-year terms for all members with even years two seats will be up for election and odd years the remaining two will open. The council will maintain a roster of members with their term expiration dates to ensure the staggered election schedule is followed.
- Ethical Behavior: Each council member is expected to act with integrity. Members will make decisions with the needs of all students as the main objective, not for personal gain or to represent a personal agenda.
- Conflicts of Interest: Members are expected to report potential conflicts of interest as outlined by Canyons School District’s Board policies.
- Civil Discourse: To promote an environment of civil discourse, all members and guests must:
- Treat all individuals with respect in both verbal and non-verbal communication.
- Listen to and value diverse opinions.
- Avoid personal attacks and derogatory comments.
- Be prepared for meetings and stay on topic during discussions.
- Adhere to the time limits set for public comments and presentations.
- Guests may share appropriate input on subjects that fall under the School Community Council purview. The items that are appropriate for discussion by School Community Councils, include, but are not limited to:
- Teacher Student Success Plan
- School LAND Trust Plan
- Academic needs of the school, with direction to determine the greatest academic need of the school for LAND Trust Plan expenditures.
- Parent/School communication and involvement.
- School Safe Walking Route
- Digital Citizenship
- School Safety Plan
- Positive Behavior Plan
- Electronic Device Plan
- Items not to be discussed by the School Community Council include:
- Any personnel issues
- Individual student information
- For a patron to bring a topic to the School Community Council they must contact the Council Chair in advance of the meeting and ask to be added to the agenda. An individual will be given 3 minutes to present. A group will be given 5 minutes to present. The Council, as a body, may then choose to add the topic to an agenda for future discussion. The School Community Council, as a whole, may invite any person/group to make a longer presentation if desired.